How To Remove Extra Space in a CSV File - Rons Place Articles

   

To Remove Extra Space in a CSV File

Step 1: Open your File with a Dedicated CSV Editor - Rons Data Edit.

    First things first, make sure you use the correct application to edit your CSV files; you can download our CSV Editor, Rons Data Edit, for free, right here: Download.

    Your CSV file can be opened using the 'Open Document' File menu, or 'Open Document' link on the Start Page of the application.

Step 2: Open the Toolbox and go to the 'Remove Space' Tool

    Removing Spaces

    In the ribbon bar at the top of the main window go to the 'Home' or the 'Cell' tab, and click the 'Toolbox' button.

    When the Toolbox is open, click on the 'Remove Space' Tool among the tools available on the left.

    The Toolbox always remembers previous settings. To reset to the original settings click on "Reset Tool" (see image).

Step 3: Set the appropriate 'Remove Space' options

    See below for the listing of the settings and their explanation.

Step 4: Apply the changes

    Click the 'Update' button to apply the changes and remove the spaces.

Step 5: Save the File

    When satisfied with the changes, make sure to save the document by clicking on the 'Save' button the top left corner of the main window or by clicking the 'Save' button on the 'Home' tab of the ribbon bar.

A Faster Way to Remove Spaces

    You can go directly to the 'Remove Space' Tool of the Toolbox by clicking on the 'Toolbox' button, and going to the 'Space/Remove' menu. Settings from previous usage will be remembered.

The Remove Space Tool Settings

    Description

    Options

    Explanation

    Types of Space to find

    For Formatting

    Tabs

    If checked any tab characters will be removed from the affected cells.

    New Lines

    If checked any new line or carriage return characters will be removed from the affected cells.

    Control Characters

    If checked any control (none text) characters will be removed from the affected cells.

    For Characters

    All characters in the text box will be removed from the affected cells.

    Location of Space to remove

    End Action

    Trim Front

    If checked the characters matched will be removed from the beginning of the cell.

    Trim End

    If checked the characters matched will be removed from the end of the cell.

    Center Action

    Remove

    If checked the characters matched will be removed from the middle of the cell.

    Collapse to:

    If checked the characters matched will be set to the text in the text box in the middle of the cell.

    Leave

    If checked the characters in the middle of the cell will be unaffected.

Common Toolbox Settings

    Description

    Options

    Explanation

    Apply To

    Whole Document

    Tool changes will be applied to the entirety of the current document.

    Selection

    Tool changes will be applied to the selected cells in the current document.

    All Documents

    Tool changes will be applied all open documents.

    Include Header

    Tool changes will be applied to column headers included in the selection.

    Include Body

    Tool changes will be applied to cells included in the selection.

    Wrap Search

    When using the 'Previous' or 'Next' buttons the search will resume at the beginning or end of the document respectively, if no matches are found.

    Preview

    Show Cell Changes

    If checked the document will reflect cell changes prior to actually changing them.

    Highlight Changed Cells

    If checked the document will highlight affected cells.

    Tool

    Reset Tool

    Reset the Tool to a default state.

    Add to Data Cleaner

    Add the current Tool to a Data Cleaner for combination into a sequence of operations to be saved and used at a later time.

Finally

Do you have a question, or some feedback? We'd love to hear from you! Send us, Rons Place Software, a message using our Contact Form and we will get back to you shortly.


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